See Yourself in These Stories

These are illustrative scenarios pulled from common patterns we see with sports families. If yours is different, Schedule Caddie still works the same way: import feeds → detect changes → you approve.

When the coach changes the schedule...

Schedule Caddie checks your feeds daily (and you can refresh anytime). When a game time/location changes, you get a notification and review the exact diff before it updates your calendar.

We don't sell your data. Share links are unlisted and can be revoked anytime.

The Multi-Sport Family

Family: The Johnsons
Kids: Emma (14), Jake (11), Lily (8)
Sports: Soccer, Hockey, Basketball, Swim Team

The Situation

With three active kids, the Johnsons juggle four different sports across seven teams. Emma plays travel soccer and high school basketball. Jake plays rec hockey and club soccer. Lily swims year-round and just started basketball. Between them, they're dealing with schedules from TeamSnap, SportsEngine, two different league websites, and coaches who text updates at 10 PM.

Before Schedule Caddie

  • Four different apps on phone, constantly checking each one
  • Sticky notes on fridge with game times, half already outdated
  • Missed Emma's tournament game because thought it was Sunday, not Saturday
  • Double-booked Jake for hockey and soccer at same time - didn't realize until showing up at wrong field
  • Weekend mornings = panic and chaos figuring out who goes where when

After Schedule Caddie

  • One calendar showing all games, practices, and tournaments
  • Each kid color-coded - Emma is blue, Jake is green, Lily is purple
  • Week view shows entire family schedule at a glance
  • Can filter to see just one child or one sport when planning
  • Saturday morning = calm confidence, knowing exactly where everyone needs to be

Key Features Used

Feed imports from multiple sources
Color-coded team organization
Unified calendar view

The Co-Parenting Situation

Parents: Mike and Sarah
Kids: Tyler (10), Sophia (12)
Sports: Baseball, Gymnastics

The Situation

Mike and Sarah share 50/50 custody of Tyler and Sophia. They're committed to making sure both kids don't miss sports commitments, but coordinating who drives to what practice on whose custody day has been a constant source of stress and miscommunication. Different households, different work schedules, and constantly changing sports schedules create the perfect storm for confusion.

Before Schedule Caddie

  • Constant texts: "Do you have Tyler tonight or do I?" "When is Sophia's gymnastics?"
  • Screenshots of TeamSnap schedules texted back and forth
  • Tyler showed up at Mom's house for baseball ride - Dad thought he was handling it
  • Each parent maintaining their own (outdated) Google Calendar
  • Arguments about "I told you about this game two weeks ago"

After Schedule Caddie

  • Mike creates the shared calendar, sends Sarah the link
  • Both parents see the exact same shared schedule
  • When Schedule Caddie detects a change, both see it on the shared calendar after it's approved
  • No more screenshots, no more "did you see the email?"
  • Both households working from single source of truth

Key Features Used

Calendar sharing with share links (unlisted)
Shared updates for both parents
View-only access for co-parent

The Travel Team Parent

Family: The Garcias
Kid: Marcus (13)
Sport: Competitive Travel Hockey

The Situation

Marcus plays elite travel hockey, which means tournaments every other weekend across the region. The team manager updates the schedule constantly - practice times change, tournament brackets get finalized late, games get rescheduled due to ice availability. The Garcias need to book hotels, arrange time off work, and coordinate carpools, but the moving target of the schedule makes planning nearly impossible.

Before Schedule Caddie

  • Checking TeamSnap three times a day for schedule updates
  • Tournament game time changed - found out when arriving at rink
  • Booked non-refundable hotel for wrong weekend because schedule changed
  • Missed notification about practice cancellation - showed up to empty rink
  • Constant anxiety about missing last-minute changes

After Schedule Caddie

  • Auto-sync with TeamSnap feed catches changes automatically
  • Approval workflow lets them review changes before accepting
  • Can see what changed - moved game time, not moved date
  • Trust that schedule is current without manually checking
  • Confidently book hotels knowing schedule is synced

Key Features Used

Automatic feed synchronization
Change detection and review
Approval workflow for updates

The "I Need to See Everything" Parent

Parent: Jennifer (single parent)
Kids: Aiden (9), Mia (11)
Sports: Soccer, Baseball, Softball, Dance

The Situation

Jennifer is a single parent working full-time with two active kids. She needs to plan her work schedule around sports commitments, arrange carpools with other parents, and make sure she's present for the important games. But with both kids playing multiple sports, she can't just look at this week - she needs to see the entire month ahead to plan effectively. Her work requires advance notice for schedule changes, so last-minute surprises aren't an option.

Before Schedule Caddie

  • Paper calendar on wall with color-coded markers for each kid
  • Manually copying schedule from TeamSnap and league websites
  • Can't see whole month at once - constantly flipping between different sources
  • Missed requesting time off work for Mia's tournament - found out about it too late
  • Feels like always playing catch-up, never ahead of the schedule

After Schedule Caddie

  • Month view shows entire family schedule at a glance
  • Can see that next month has three weekend tournaments
  • Filter to show just Aiden's schedule when coordinating his carpools
  • Priority system helps identify which games are most important
  • Plans work schedule weeks in advance with confidence

Key Features Used

Month view calendar
Team and kid filtering
Priority system for important games

Which One Are You?

Whether you're juggling multiple sports, coordinating with a co-parent, managing a travel team schedule, or just need to see the big picture - Schedule Caddie adapts to your situation.